Facilities Coordinator

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This position is responsible for ensuring that the employees at this facility are working in a safe and well maintained office environment, by managing relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies including furniture, phones, security cards and supplies are maintained.

Essential Duties 

  1. Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including emergency evacuation team, Reconcile monthly billing of extra services provided by landlord. 
  2. Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed. Supervise work being performed to ensure standards are met and maintained.  
  3. Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services.  
  4. Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion. Determines if supplies should be purchased directly from an approved vendor or put out to bid. Maintains vendor relationships, processes payments and tracks total spend as it relates to the budget. Works directly with regional Facilities Director with the compliance and implementation of national purchasing contracts.  
  5. Coordinate New Hire on boarding process. Provide new hire with all necessary office needs. Train new employees on local office policies and use of equipment and systems.  
  6. Other duties as assigned


Basic Qualifications:



  • High School Diploma 


  • Knowledge in Microsoft Word, Excel, Outlook 
  • Strong written and verbal communication skills 


  • Some knowledge of security system software Facility Commander and Secure Perfect 


  • 3+ years experience of Facilities related experience
  • 1+ years experience in Purchasing 

Preferred Qualifications: 

  • Certification from ISM (Institute of Supply Management)

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req4163
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req4163
Location: 518 Township Line Road, Suite 300, , Blue Bell, PA US
Region: Northeast Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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