Administrative Assistant Senior

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In this position, you will be responsible for a high level of administrative support within the Tax group. This is an opportunity to work with a dynamic group of motivated professionals at various levels from Partner to Associate and an excellent opportunity to showcase your strong technical and customer service skills.

 

Qualified candidates will possess the following:

  • 5-7 years relevant high level administrative assistant experience

  • Previous experience in a tax environment a plus, but not required

  • Advanced Microsoft Office 2013 skills, essential

  • Strong Excel skills with use of formulas

  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)

  • Effective organization and time management skills, follow procedures, improve efficiency

  • Ability to coordinate projects, manage multiple tasks and shift priorities as necessary to meet deadlines

  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality

  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail

  • Ability to take direction, ask appropriate questions and complete tasks independently, and work as a team

  • Ability to handle stress while operating with a sense of urgency and using good judgment

Responsibilities:

 

  • Provides advanced administrative support to Tax professionals as well as filing, archiving, correspondence, faxing, scanning, preparing and distributing documents, and photocopying
  • Process corporate and individual tax returns, extensions, estimates as backup to the Tax Processing Department
  • Process tax organizers and edit, format and finalize arrangement letters to be sent to clients.
  • Process, edit, format and finalize response letters to IRS and state Department of Revenue taxpayer notices
  • Calendar management, travel/event planning, meeting/conference arrangements (food, hotel, air)
  • Prepare and finalize proposals and documents with a strong working knowledge of formatting, merge documents, styles, section breaks, headers/footers, tables of contents and more in Word; Create, update, and print handouts in Power Point; Create spreadsheets from scratch with ease including formulas, manipulate data comfortably with accuracy in Excel. Edit PDF documents, including electronic signatures, typewriter and edit functions within PDF, custom electronic stamps, and virtual company letterhead.
  • Assist partners to associates with putting in IT Service Tickets for computer software/hardware, copier and printer issues.  Work with IT personnel on follow-up and resolution of IT Service Tickets.    .
  • Maintain client information in multiple computer applications, organizational systems: electronic and paper
  • Serve as a back-up to other administrative assistants as well as the Front Desk
  • Serves as a resource or “go to” for staff questions regarding office policies and procedures
  • Participate in team meetings and activities
  • Other duties as assigned

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off for these positions, matching 401(k), flexible hours and a challenging, professional work environment.


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req2407
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req2407
Location: 801 Nicollet Mall, West Tower, Ste 1100, Minneapolis, MN US
Region: Central Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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