Administrative Assistant/Receptionist

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In this position, you will be responsible for assisting with the daily operations of the office including answering a multi-line telephone system, greeting visitors, notifying appropriate parties of visitor arrivals, scheduling conference rooms, processing outgoing packages and managing deliveries. You will also provide a variety of basic and some advanced administrative support, which will include scheduling appointments, typing memos, transcribing notes and researching, labels, spreadsheets, developing presentations from templates, and assisting with saving and retrieving file information as needed. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.

 

Qualified candidates will possess the following:

  • Strong written and verbal communication skills

  • Prior experience working in a deadline driven environment

  • Prior experience with multi-line switchboard or phone system

  • Working knowledge of the technology tools required within assigned responsibilities

  • Effective organization and time management skills

  • Microsoft Office skills

  • Ability to prepare presentations including charts, graphs and tables, speaker notes and handouts, etc.

  • Ability to multiple task

  • Strong attention to detail

  • Ability to take direction, ask appropriate questions and complete tasks independently

  • Ability to handle stress while operating with a sense of urgency and using good judgment

  • Positive, friendly demeanor

  • Must be reliable 

Responsibilities:

 

  • Promptly and courteously answer all incoming calls and direct caller to the appropriate individual
  • Greet employees, clients and visitors with quality customer service and professionalism
  • Schedule conference rooms and coordinate meeting beverage/food service
  • Maintain cleanliness of all conference rooms and reception area
  • Provide general administrative support to a department or group of professionals including
    • Creating presentations using templates
    • Producing proposals using templates
    • Generating and assembling reports
    • Creating and working on spreadsheets using basic calculations
    • Receiving and responding to routine correspondence
    • Scanning
    • Coordinating travel, meeting preparation and calendars
    • Tracking and coordinating Continuing Professional education
    • File entries and retrievals
    • Manage and oversee delivery of packages
  • Other duties as assigned

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off, matching 401(k) and a challenging, professional work environment.


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req2453
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req2453
Location: 801 Nicollet Mall, West Tower, Ste 1100, Minneapolis, MN US
Region: Central Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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