Are you looking for a rewarding career where you can use your administrative talents and organizational skills to support professionals at one of the largest accounting firms in the US? Look no further! RSM US LLP is looking for an administrative professional to manage the reception area in their Austin office.
This is a great opportunity for someone looking to join a talented administrative support team. In this position, you will be responsible for assisting with the daily operations of the office including answering a multi-line telephone system, greeting visitors, notifying appropriate parties of visitor arrivals, scheduling conference rooms, processing outgoing packages and managing deliveries. You will also provide a variety of basic and some advanced administrative support, which will include scheduling appointments, typing memos, transcribing notes and researching, labels, spreadsheets, developing presentations from templates, and assisting with saving and retrieving file information as needed. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.
Qualified candidates will possess the following:
Must be reliable
Positive, friendly demeanor
Strong written and verbal communication skills
Prior experience working in a deadline driven environment
Prior experience with multi-line switchboard or phone system
Working knowledge of the technology tools required within assigned responsibilities
Effective organization and time management skills
Intermediate to Advanced Microsoft Office 2013 skills
Ability to prepare presentations including charts, graphs and tables, speaker notes and handouts, etc.
Basic accounting and proofreading knowledge
Ability to handle multiple tasks
Strong attention to detail
Ability to take direction, ask appropriate questions and complete tasks independently
Ability to handle stress while operating with a sense of urgency and using good judgment
Promptly and courteously answer all incoming calls and direct caller to the appropriate individual
Greet employees, clients and visitors with quality customer service and professionalism
Schedule conference rooms
Coordinate meeting beverage/food service
Maintain cleanliness of all conference rooms and reception area
Provide general administrative support to a department or group of professionals including
Creating presentations using templates
Generating and assembling reports
Creating and working on spreadsheets using basic calculations
Receiving and responding to routine correspondence
Coordinating travel, meeting preparation and calendars
Manage and oversee delivery of packages
Other duties as assigned
We offer a competitive compensation/benefits package, including medical, dental, vision, paid time off, matching 401(k), paid parking and a challenging, professional work environment.