Administrative Assistant

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Are you looking for a rewarding career where you can use your administrative talents and organizational skills to support professionals at one of the largest accounting firms in the US? Look no further! RSM US, LLP is looking for an administrative professional to support their Kansas City office.

 

This is a great opportunity for someone looking to join a talented administrative support team. In this position, you will be responsible for performing a variety of administrative support functions for a designated group of external client servers. This includes scheduling appointments, gathering and manipulating data in excel, managing travel, giving information to callers, typing and formatting memos, transcribing notes, and researching and developing presentations from templates. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.

 

Responsibilities:

  • Provides administrative support to a department or group of professionals, including but not limited to filing, scanning, calendar management, faxing, preparing and distributing documents, and photocopying.

  • Creates correspondence, presentations, proposals, reports and documents of a basic and sometimes complex nature using templates or report processing equipment and multiple software packages (i.e., MS Word, PowerPoint and Excel). May produce final product of document including proofing, printing, copying, collating, folding, and binding.

  • Coordinates and executes efficient tax process, including collating, assembly, scanning, e-filing, maintaining due date system and monitoring tax control logs and reports.

  • Inputs, formats, and revises documents

  • Proofs, edits and checks work for completeness, accuracy and formatting. Verifies that the project follows the style and branding guide and the format is correct.

  • Create and work with spreadsheets using basic calculations.

  • Schedules appointments and gives information to callers.

  • Calendar management, travel/event planning, meeting/conference arrangements (food, hotel, rooming lists)

  • Assist in front desk/receptionist rotation

  • Assist in incoming and outgoing mail rotation

  • Maintain, request postage funds and supplies for the postage meter

  • Assist in the record retention process

  • Assist in the pick-up and drop-off of documents at client site

  • Assist in large mailings to clients

  • Other duties as assigned 

Qualified candidates will possess the following:

  • 2+  years relevant administrative assistant experience

  • Previous experience in accounting or professional service environment a plus

  • Intermediate to advanced Microsoft Office 2013 skills essential

  • Strong oral and written communication skills (spelling, grammar, sentence structure and punctuation)

  • Effective organization and time management skills, follow procedures, improve efficiency

  • Ability to manage multiple tasks and shift priorities as necessary to meet deadlines

  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality

  • Ability to prepare presentations including changes, graphics and tables, speaker note and handouts to include proofread for accuracy and finalize documents professionally, strong attention to detail

  • Ability to take direction, ask appropriate questions and complete tasks independently

  • Ability to handle stress while operating with a sense of urgency and using good judgment

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off for these positions, matching 401(k), flexible hours and a challenging, professional work environment.


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req3569
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req3569
Location: 4801 Main St., Suite 400, , Kansas City, MO US
Region: Central Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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