Administrative Assistant Senior

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In this position, you will be responsible for administrative support within the Technology Management Consulting group and for our Denver location. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.

 

Responsibilities:

  • Provides advanced administrative support to Technology Service Consulting professionals as well as filing, archiving, correspondence, faxing, binding, preparing and distributing documents, and photocopying

  • Calendar management, travel/event planning, meeting/conference arrangements (food, hotel, rooming lists)

  • Provide project management and hands-on support to drive various strategic and ongoing practice development initiatives including: CRM processes and pipeline reporting, organizing training events and team meetings

  • Prepare and finalize complex proposals and documents with a strong working knowledge of formatting, merge documents, styles, section breaks, headers/footers, tables of contents and more in Word; Create, update, print and bind presentations, including charts, graphics and tables, speaker notes and handouts in Power Point; Create spreadsheets from scratch with ease including formulas, manipulate data comfortably with accuracy in Excel

  • Track proposal process (compile, proof, format, issue, opportunity tracking, eCRM, client maintenance, communicate with Finance, status reports)

  • Maintain client information in multiple computer applications, organizational systems: electronic and paper

  • Serve as a back-up to other administrative assistants as well as the Reception Desk

  • Serves as a resource or “go to” for staff questions regarding office policies and procedures

  • Participate in team meetings and activities

  • Manage day-to-day department operations in cooperation with the Office Services Manager

  • Act as back-up to Office Services Manager and departmental Administrative Assistants as needed

  • Ensure there is adequate coverage when Administrative Assistants are taking vacation, sick, in training, etc.

  • Ensure compliance with departmental policies and procedures; reviews and investigates exceptions to policies and procedures; recommends changes

  • Other duties as assigned

Qualified candidates will possess the following:

  • Intermediate to Advanced Microsoft Office 2016 skills essential, especially PowerPoint

  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)

  • Effective organization and time management skills, follow procedures, improve efficiency

  • Ability to manage multiple tasks and shift priorities as necessary to meet deadlines

  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality

  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail

  • Ability to take direction, ask appropriate questions and complete tasks independently

  • Ability to handle stress while operating with a sense of urgency and using good judgment

  • Project Management Skills 

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off for these positions, matching 401(k), flexible hours and a challenging, professional work environment.


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req3570
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req3570
Location: Suite 1000, 555 17th Street, Denver, CO US
Region: Central Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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