This position is responsible for ensuring that the employees at this facility are working in a safe and well maintained office environment, by managing relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies including furniture, phones, security cards and supplies are maintained.
Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including emergency evacuation team, Reconcile monthly billing of extra services provided by landlord.
Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed. Supervise work being performed to ensure standards are met and maintained.
Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services.
Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion. Determines if supplies should be purchased directly from an approved vendor or put out to bid. Maintains vendor relationships, processes payments and tracks total spend as it relates to the budget. Works directly with regional Facilities Director with the compliance and implementation of national purchasing contracts.
Coordinate New Hire on boarding process. Provide new hire with all necessary office needs. Train new employees on local office policies and use of equipment and systems.
Other duties as assigned
High School Diploma
Knowledge in Microsoft Word, Excel, Outlook
Strong written and verbal communication skills
SPECIAL REQUIREMENTS SPECIFIC TO JOB
Some knowledge of security system software Facility Commander and Secure Perfect
3+ years’ experience of Facilities related experience
1+ years’ experience in Purchasing
Certification from ISM (Institute of Supply Management
Job ID req3591
Line of Business: Internal Client Service
Job Type: Full Time
Req #: req3591
Location: 4725 Piedmont Row Drive, Ste. 300, Charlotte, NC US