Project Coordinator - Operations

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The Project Coordinator is primarily responsible for assisting in the daily coordination of projects derived from line of business, office location, region, and/or firm initiatives. This includes preparing and maintaining project plans, documentation, budgets, staffing requirements, and communicating to internal and external clients.



  • Provides advanced support and project coordination to the

    • Office Managing Partner

    • Tax Location Leader

    • South Central Tax Corridor Leader

  • Develop and maintain a detailed project schedule which includes administrative tasks and all key stakeholders in the project.

  • Assists team leader in preparing and maintaining projects plans, including documentation, budgets, implementation, training, communication for projects derived line of business, office location, region and/or firm initiatives.

  • Track project progress and identify and escalate project obstacles to team leader and communicate with other key stakeholders.

  • Schedule meetings, including site selection, travel arrangements, preparing meeting materials, presentations developing agendas, preparing minutes in support of assigned projects, distributing meeting materials, and tracking meeting attendance. May attend meetings as required by project and/or assignment.

  • Initiate, develop and maintain communication with internal and external clients and vendors as appropriate.

  • Calendar management, travel/event planning, meeting/conference arrangements (food, hotel, rooming lists)

  • Provide project management and hands-on support to drive various strategic and ongoing practice development initiatives including: Go-to-Market activities, CRM processes and pipeline reporting, organizing training events and team meetings

  • Prepare and finalize complex proposals and documents with a strong working knowledge of formatting, merge documents, styles, section breaks, headers/footers, tables of contents and more in Word; Create, update, print and bind presentations, including charts, graphics and tables, speaker notes and handouts in Power Point; Create spreadsheets from scratch with ease including formulas, manipulate data comfortably with accuracy in Excel

  • Track proposal process (compile, proof, format, issue, opportunity tracking, eCRM, client maintenance, communicate with Finance, status reports)

  • Maintain client information in multiple computer applications, organizational systems: electronic and paper

  • Proactive team member that cross-trains with other internal client servers

  • Serves as a resource or “go to” for staff questions regarding office policies and procedures

  • Participate in team meetings and activities

  • Manage day-to-day department operations in cooperation with the Office Services Manager

  • Act as back-up to Office Services Manager and departmental Administrative Assistants as needed

  • Ensure compliance with departmental policies and procedures; reviews and investigates exceptions to policies and procedures; recommends changes

  • Other duties as assigned

Qualified candidates will possess the following:


  • Intermediate to Advanced Microsoft Office 2013 skills essential
  • Ability to prepare presentations including charts, graphics, tables, speaker notes, prepare handouts, etc.
  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
  • Effective organization and time management skills, follow procedures, improve efficiency
  • Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
  • Ability to take direction, ask appropriate questions and complete tasks independently
  • Ability to handle stress while operating with a sense of urgency and using good judgment          

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off for these positions, matching 401(k), flexible hours and a challenging, professional work environment.

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req3609
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req3609
Location: 4801 Main St., Suite 400, , Kansas City, MO US
Region: Central Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: None
Travel: No
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