Office Lead

Apply Now >>    

This position performs a variety of advanced administrative functions and is responsible for the general administration of the office.  The incumbent is responsible for directing and coordinating office services and project coordination administrative services and related activities for offices with generally less than 100 employees.  Manage the day-to-day operations at the San Jose office location and provide back up support to the San Francisco office location in the Bay Area market.

 

Responsibilities:

  • Provides advanced administrative support to a department or group of professionals, including but not limited to filing, archiving, correspondence, calendar management, completing travel and expenses, preparing and distributing documents, and photocopying. Routinely handles confidential correspondence, personnel and financial reports, and other information.  Schedules appointments and gives information to callers.  Composes memos, transcribes notes and researches.
  • Managing and coordinating project timelines for Industry Launch Teams; compiling data in eCRM and running reports; and creating opportunities and preparing monthly updates as eCRM point of contact
  • Creating and preparing advanced proposals and PowerPoint decks; formatting and editing; and knowledge of inserting graphics and animation; follow firm branding guidelines and maintain logging system
  • Planning and coordinating occasional office events
  • Assisting with marketing, IT, HR, and recruiting with various activities and back up support
  • Scheduling and preparing for team meetings and ordering catered breakfast and lunch
  • Managing office equipment and supply needs (printers, phone/conferencing, audio/video equipment, kitchen and office supplies, etc.)
  • Point of contact with office building and handling facility matters (maintenance requests, communications, business cards, access cards, seating assignments, and parking, etc.)
  • Coordinating Busy Season meals and activities
  • Mail; UPS; daily incoming/outgoing deliveries
  • Serves as a resource for staff who have questions regarding office policies and procedures
  • Other duties as assigned

Required Qualifications:

  • Associate's degree or equivalent experience
  • 5+ years’ experience in a related field or area
  • Previous project or team management experience
  • Advanced Microsoft Office skills essential – Excel with use of formulas and Word strong formatting, merge documents, styles, section breaks, headers/footers, tables of content
  • Ability to prepare presentations including charts, diagrams, and tables, speaker notes and handouts, etc.
  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
  • Effective organization and time management skills; and follow procedures
  • Manage multiple projects/tasks and shift priorities as necessary to meet deadlines
  • Strong attention to detail and proofread for accuracy and finalize documents; maintain confidentiality
  • Ability to take direction, ask appropriate questions and complete tasks independently and work as a team player

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req3892
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req3892
Location: 100 West San Fernando, Ste 460, San Jose, CA US
Region: West Region
Job Category: Administrative Professional
Employment Type: Experienced
Degree Required: Associate
Travel: Yes
Apply Now >>