In this position, you will be responsible for a variety of advanced administrative support for Technology Management Consulting and our Davenport location. This includes developing presentations and advanced spreadsheets, managing multiple projects involving complex and confidential data, and providing assistance to other administrative assistants. This is an excellent opportunity to work with a dynamic group of motivated professionals at various levels and showcase strong client focus, technical and project management skills.
Qualified candidates will possess the following:
5 to 7 years relevant administrative support experience
Advanced Microsoft Office 2013 skills essential
Effective organization and time management skills, follow procedures, improve efficiency
Ability to prepare presentations including charts, graphic and tables, speaker notes and handouts, etc.
Creating and working with advanced spreadsheets
Excellent written and verbal communication skills
Demonstrates a working knowledge of the technical tools required within assigned responsibilities
Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
Ability to take direction, follow procedures, and ask appropriate questions
Can complete tasks independently as well as work collaboratively with the team
Ability to handle stress while operating with a sense of urgency and using good judgment
Provides advanced administrative support to Technology Service Consulting professionals as well as filing, archiving, correspondence, faxing, binding, preparing and distributing documents, and photocopying
Provide project management and hands-on support to drive various strategic and ongoing practice development initiatives including: CRM processes and pipeline reporting, organizing training events and team meetings
Help finalize complex proposals and prepare documents with a strong working knowledge of formatting, merge documents, styles, section breaks, headers/footers, tables of contents and more in Word; Create, update, print and bind presentations, including charts, graphics and tables, speaker notes and handouts in Power Point; Create spreadsheets from scratch with ease including formulas, manipulate data comfortably with accuracy in Excel
Track proposal process (proof, format and issue)
Maintain client information in multiple computer applications, organizational systems
Serve as a back-up to other administrative assistants as well as the Reception Desk, rotating coverage
Serves as a resource or “go to” for staff questions regarding office policies and procedures
Participate in team meetings and activities
Manage day-to-day department operations in cooperation with the Office Services Manager
Act as back-up to Office Services Manager and departmental Administrative Assistants as needed
Ensure adequate coverage when Administrative Assistants are taking vacation, sick, in training, etc.
Ensure compliance with departmental policies and procedures
Other duties as assigned
We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off for these positions, matching 401(k), flexible hours and a challenging, professional work environment.
Job ID req3909
Line of Business: Internal Client Service
Job Type: Full Time
Req #: req3909
Location: 201 N Harrison St Ste 300, , Davenport, IA US