Project Coordinator

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This position performs a variety of advanced administrative functions for RSM’s First Choice Advisor Center (FCAC). This includes routinely developing presentations and advanced spreadsheets, managing multiple projects involving complex and confidential data, and interfacing with external clients when necessary. Manages program organization, data entry, and coordination of internal processes to implement initiatives and programs including various administrative tasks. Supports FCAC faculty in developing deliverables for identified programs / campaigns. This includes preparing and maintaining project plans, documentation, and communicating with internal and external stakeholders


Overall, this is an opportunity to work with a dynamic group of motivated professionals, focusing on support and an excellent opportunity to showcase your strong project management skills and technical skills handling a number of national initiatives and external clients. 



  • Assisting with coordination and implementation of programs, webinars, client meetings and other First-Choice Advisor Center campaigns.

  • Prepare, proofread, verify and assemble information for meetings, including spreadsheets, correspondence, PowerPoint presentations and meeting materials

  • Draft proposals with the aid of styles tools

  • Generate/ assemble Statements of Work, Invoices and Status reports

  • Create and work with advanced spreadsheets using PivotTables, Lookup, and IF statements

  • Receive and respond to advanced correspondence

  • Coordinate travel, meeting preparation and calendars

  • Track and coordinate expenses

  • May assist with tracking the annual budget

  • Routinely compiles, collects, and analyzes moderately complex and confidential data for projects

  • Consistently manage, prioritize and drive closure to key action items

  • Other duties as assigned


  • Advanced Microsoft Office skills

  • Ability to prepare presentations, including charts, graphics, tables, speaker notes and handouts, etc.

  • Demonstrate professional communication both verbally and written with all audiences

  • Excellent project management skills – strong ability to prioritize and possess the agility to coordinate multiple projects effectively

  • Strong attention to detail

  • Proactive critical thinker, with the ability to work in a fast paced environment

  • Excellent calendar management skills, including the coordination of complex executive meetings.

  • Prior experience in an administrative assistant role supporting 2 or more team members with general administrative needs

Education & Experience:

  • Bachelors’ Degree in Business, Marketing, or related area of study

  • 2-4 years of experience working in a marketing/sales environment

  • 2 years of experience communicating with Executive level personnel

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
Job ID req3905_4
Line of Business: Internal Client Service
SubFunction: Operations
Job Type: Full Time
Req #: req3905_4
Location: One Galleria Tower, 13355 Noel Rd 8th Floor/LB 4, McLean, VA US
Region: National
Job Category: Marketing
Employment Type: Experienced
Degree Required: Bachelor
Travel: No
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